Executive Assistant
Start an exciting career as an Executive Assistant for the California Department of Finance (Finance)! As an Executive Assistant, you will play a vital role in supporting executives and responding to legislative inquiries from the Finance Executive Office, the Governor’s Office, various state departments, the Legislative Analyst’s Office, legislative staff, and the public. Finance is also willing to consider an Office Technician for this role.
Multiple positions are available!
Department: The State of California, Department of Finance
Application Deadline: May 27, 2025
Executive Assistant
$4,732.00 - $5,924.00 per Month
Shall Consider:
Office Technician (Typing)
$3,830.00 - $4,792.00 per Month
JC-476884
Position #: 300-000-1728-XXX
Application Link: https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=476884
EA Exam Link: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=3926
OT Exam Link: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2012
Review bills to determine the main subject matter and forwards to appropriate analyst for analysis.
Use independent judgment in divulging what may be controversial or sensitive information.
Maintains tickler file on projects assigned to other staff.
Respond directly to legislative inquiries from the Finance Executive Office, the Governor's Office, various state departments, the Legislative Analyst's Office, legislative staff, and the public regarding bill assignments, amendments, and corrections.
Establishes and maintains administrative, legislative, and confidential files.
Arrange meetings for the PBM and maintain an electronic appointment calendaring system.
Screens incoming mail; reviews contents of correspondence; obtains background material from files or other staff on which decisions are made; and refers correspondence to staff according to subject matter and priority.
Executive Assistant Minimum Qualifications
Four years of experience as a Secretary or Administrative Assistant outside of California state service of which at least one year must have been at the level of responsibility of Executive Secretary I or Management Services Technician or at least two years must have been at the level of responsibility of Secretary or Office Technician. (Up to two years of intensified secretarial training in an approved curriculum or college level course work in business, personnel or public administration may be substituted for the general outside experience on a year-for-year basis.)
Office Technician Minimum Qualifications
Experience: Two years of experience in typing and clerical work. [Academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience. Students who are enrolled in the last semester or its equivalent of course work, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.
Required Application Package Documents
Current version of the State Examination/Employment Application STD Form 678
Resume is required and must be included.
Statement of Qualifications – The Statement of Qualifications (SOQ) is a narrative discussion that identifies how your education, training, experience, and skills correlate to the identified desirable qualifications for this position. Please include specific examples and limit your SOQ to two pages in length with a font size no smaller than 11 pt.
If you have any questions regarding this position, please contact our recruitment team at: DOFRecruiting@dof.ca.gov